SCHOOL OF MECHANICAL ENGINEERING

External Client Safety Procedures

in the event of an emergency phone
2222

EMERGENCY CONTACTS	

EMERGENCY
2222	

CALL THIS NUMBER FOR ALL EMERGENCIES
AND GIVE THE FOLLOWING INFORMATION:

•	THE TYPE OF EMERGENCY
•	YOUR LOCATION (BUILDING AND ROOM NUMBER)
•	YOUR NAME AND PHONE EXTENSION

Alternatively, call 6488 2222 or Free-call 1800 655 222 	

AUTHORISED FIRST AID OFFICERS	
VIEW CURRENT APPOINTMENTS:       www.mech.uwa.edu.au/firstaid/officers.html	

EMERGENCY PHONE CONTACTS	
AMBULANCE	2222 from internal phone	
FIRE	2222 from internal phone	
SECURITY 	2222 from internal phone	
HOSPITAL	(0) 9346 3380 (QE 2 'G Block' Emergency)	
UWA MEDICAL CENTRE	2118 from internal phone (9:00 am to 5:00 pm)	

FIRST AID FACILITIES AND FIRE ALARMS	
FIRE ALARMS ARE LOCATED ON EACH LEVEL IN EACH STAIRWELL	
MAJOR FIRST AID KITS - LOCATION
	G50 Corridor
G52 Corridor
G60 Workshop	
MINOR FIRST AID KITS - LOCATION	1.81 Materials Teaching Laboratory 	
SAFETY SHOWERS & EYE RINSE - LOCATION	G50 Corridor, G28 and 1.81A	

Introduction

The purpose of this handbook is to provide External Clients with information on the safety and health requirements for individuals visiting or operating within the workshops or laboratories of the School of Mechanical Engineering at UWA. It in no way attempts to provide detailed information on all aspects of safety and health in the workplace. 

Every effort has been made to explain the local site rules and requirements and legal obligations of External Clients whilst working at the University. However, it is the External Clients’ responsibility to understand and observe relevant legislation associated with their activities to ensure they operate in a manner that does not endanger themselves or others. 

For further information regarding Safety and Health at the University please contact the School Departmental Safety Officer on 6488 7099 or the Safety and Health Office on 6488 3938. 

Definitions

External Client: External Clients include all individuals or groups from external organisations who use the School infrastructure, equipment or services. This category essentially relates to the activities of the Mechanical Engineering Consultancy Centre (MECC), but applies equally in all other situations where individuals or groups enter the campus to use/lease equipment or facilities.  This category may also include organisations wishing to use these facilities to host trade fairs and exhibitions or carry out joint venture research.

Responsible Officer: means any person nominated by the School of Mechanical Engineering to liase with the External Client.  In particular, to ensure that all necessary safety inductions, training and safety formalities are completed within the identified scope of work.

TABLE OF CONTENTS

External Client Safety Inductions
External Client Responsibilities
Fire and Emergency Procedures
Emergency and Injury Procedures
Accident Reporting
Emergency Procedures
Safety Breaches
Personal Protective Equipment
Laboratory Safety Requirements
Electrical Equipment
Arrival and Departure
Out of Hours Work
Parking
Smoking Policy
Sexual Harassment

CONDITIONS AND REQUIREMENTS

The following general conditions must be adhered to by all External Clients using University facilities and equipment.  The conditions are not intended to be exhaustive or complete. They should be reviewed in relation to the scope and nature of work that is to be conducted.

If you are unsure of the contents of these working procedures, please contact your Responsible Officer or the UWA Safety and Health Office on 6488 3938.
External Client Safety Inductions 
Each employee of the External Client organisation who wishes to work in the School must receive a Safety Induction.  The Safety Induction will include instruction on generic safety and some equipment specific aspects of Safety and Health within the School and the University.  In addition, the External Client will receive specific equipment training relating to the work that is to be undertaken and the equipment being used.  External Clients will only be permitted to use the equipment on which they have received the relevant equipment specific training within the School.  External Client work activities will be limited to equipment designated within the scope of work and no other equipment may be used without further training. 
External Client Responsibilities 
The External Client must, so far as is practicable, provide and maintain a working environment in which themselves and others interacting with the environment, are not exposed to hazards or dangerous situations.  In particular, they shall: 
    
•	provide a workplace and safe system of work so that, as far as practicable the work does not expose any person to a hazard
•	receive information, instruction, training and supervision to enable them to work in a safe manner 
•	consult and cooperate with School Safety personnel in matters related to safety and health in the workplace 
•	use the Personal Protective Equipment supplied by the Responsible Officer in cases where hazards cannot be eliminated 
•	ensure that all work is carried out within the prescribed safety guidelines.

Fire and Emergency Procedures
If a fire occurs alert other people by shouting 'Fire', use a break glass unit if one is located nearby and phone Security on extension 2222 from any internal phone or 6488 2222 from a mobile phone. Only fight a fire with the correct fire extinguisher and if it can be easily contained.  Do not place yourself or others at risk.
 
If the fire alarm sounds, the main building, workshops and laboratories, lecture theatres and Science Reading Room are to be evacuated.  The fire alarm consists of a 1-minute tone followed by a voice evacuation message.  A fire alarm is activated from a fire detection sensor or a break glass unit.

Leave the building in an orderly fashion without delay and assemble at the James Oval or on the western side of Car Park number 14 (between Fairway Entrance 3 and 4).  Follow the instructions of fire wardens or emergency service personnel.  Keep the Fairway entrances clear for emergency vehicles and do not re-enter the building until instructed to do so by an authorised fire warden.
Emergency and Injury Procedures
For all emergencies and serious injuries or medical conditions contact Security on extension 2222 from any internal phone or 6488 2222 from a mobile.  SME has qualified First Aid Officers who will be available during normal working hours from 9.00 am to 5.00 pm Monday to Friday.  Details of First Aid Officers may be found on the School Safety web site at:

http://www.mech.uwa.edu.au/mech/safety/first_aid.html

or from signs located at the First Aid boxes.

The University's Medical Centre is open from 9:00 am to 5:00 pm Monday to Friday to treat minor injuries at a cost to External Clients.  The Medical Centre will also assist with more serious injuries or medical conditions and may be contacted on extension 2118 from any internal phone or 6488 2118 from a mobile.

First Aid boxes are positioned in the School in higher risk areas and may be found in the following locations: 

Location 1 - Major Box Workshop G60
                    
Location 2 - Major Box G52 Corridor
                    
Location 3 - Major Box G50 Corridor
                    
Location 4 - Minor Box G27 Manufacturing Laboratory

Location 5 - Minor Box 1.81 Materials Teaching Laboratory

All accidents or injuries must be reported to the Responsible Officer and a Confidential Accident Report form completed.
Accident Reporting 
The External Client is responsible for reporting accidents and injuries that occur at the University, in accordance with statutory provisions and the University’s Policies. 
 
All accidents shall be reported to the Responsible Officer, recorded on the University’s Accident Report Form and forwarded to the University’s Safety and Health Office. 

The Departmental Safety Officer, with the cooperation of the External Client will investigate all accidents and suitable corrective/preventive measures will be implemented.
 
The University’s Safety and Health Office is authorised to initiate accident investigations on behalf of the University and to require the External Client to implement suitable corrective/preventive measures where indicated. 

Accidents involving electricity are to be reported to the University’s Electrician, Office of Facilities Management as well as the Safety and Health Office.
Emergency Procedures 
External Clients working in SME are required to observe the established emergency procedures in those buildings.  They shall respond to all alarms and follow instructions given by authorised staff and/or attending Emergency Services personnel. 
Safety Breaches 
The University of Western Australia treats instances of safety negligence and safety breaches very seriously.  Should a Responsible Officer, or any other person, observe an External Client operating in an unsafe manner, the Contractor will be required to take immediate action.

If serious or repeat incidents are observed, the Responsible Officer may instruct the contractor to cease all work until the situation has been rectified and the work area and/or procedures are considered safe. 
Personal Protective Equipment 
The School will provide Personal Protective Equipment (PPE) if it is determined that the scope of work is hazardous in any.  A typical example of this situation is work with the Instron requiring the use of safety glasses.
Laboratory Safety Requirements
External Clients must obey all laboratory safety prerequisites that include wearing enclosed footwear.  Thongs, sandals or other open shoes are not acceptable footwear.  Please note that certain laboratories are designated as compulsory safety glasses areas.  

Electrical Equipment
External Clients wishing to bring electrical/electronic equipment and extension leads into the School must ensure that these items have current electrical safety tags.
Arrival and Departure 
All contractors working in the School are required to report to the Responsible Officer prior to commencing work.  Similarly, daily completion of on-site work should also be reported.  A record of starting and finishing times will be kept.
Out of Hours Work 
Normal working hours are regarded as 9:00 am to 5:00 pm Monday to Friday.  If it is required to carry on work outside of these periods then special arrangements will need to be made with the School Manager.  Depending on the outcome of a hazard assessment, it may be necessary to comply with the requirements of the School's Working Alone Policy.
Parking  
The University has a parking permit system and owners of vehicles not displaying the correct permit will receive infringement notices.  Please contact the School Administration Office on 6488 3118 for information on the parking arrangements for private or delivery vehicles.
Smoking Policy 
All University buildings and vehicles are designated NO SMOKING areas. This policy applies to commercial, social, leisure and recreational areas unless exemption is sought and obtained from Senate after consideration of justification for exclusion. 
All general circulation areas such as corridors, stairs, lavatories, auditoriums, service areas, rest rooms, lifts and foyers or areas used as foyers are included. 
Sexual Harassment 
The University of Western Australia is committed to maintaining an environment within the University that is free from sexual harassment.
 
Sexual harassment covers a range of behaviours, which constitute a verbal, visual or physical affront of a sexual nature to a person. The distinguishing characteristic of sexual harassment is that it is conducted with a sexual component and is unwelcome, unsolicited and unreciprocated.

Sexual harassment includes, but is not limited to:
 
•	unwelcome verbal comments of a sexual nature 
•	unwanted and deliberate physical contact 
•	gratuitous display of sexually explicit written material, audio-visual 
•	materials or computer images 
•	offensive gestures or actions of a sexual nature
•	subtle or explicit demands for, or offers of, sexual favours. 

Sexual harassment is a serious issue and will not be tolerated by the University.